- It is important that you select a degree or certificate program that is eligible for federal financial aid funding (programs that are less than six months in duration, and/or do not lead to a certificate or degree are not eligible programs.)
- Enrollment status is important, too. All federal financial aid requires a student to be enrolled in six or more credit/load hours, with the exception of the Federal Pell Grant. You may receive Federal Pell Grant enrolling in three to five credit/load hours based on your eligibility. There are numerous institutional scholarships that allow for less than half-time status also. The credit/load hours defines enrollment status as follows:
- Full-time: 12 or more semester hours
- Three-quarter time: 9 to 11 semester hours
- Half-time: 6 to 8 semester hours
- Less than half-time: 3 to 5 semester hours
- If you do not have a high school diploma or GED certificate, you are not eligible for federal, state, and institutional aid. Once you complete your high school diploma or GED you can apply for aid.
- Also, if you are a male student and are at least 18 years of age, you must register with Selective Service. Please register online at www.sss.gov.
- Also, you may be required to provide federal tax transcripts and other documentation to complete your file. If additional documentation is required, you will be notified when you receive your electronic Student Aid Report (SAR) and/or we will send a status email to you regarding outstanding documents. Your financial aid file will not be considered for any aid programs until all documentation is received and you have pre-registered for the term aid is being requested.
- If awarded a Federal Perkins Loan, you will be required to complete an Entrance Interview. This interview will explain your rights and responsibilities as a loan borrower, require you to complete a personal data sheet and repayment, deferment, forbearance information, how to avoid defaulting, and the consequences of defaulting on a federally subsidized loan. If you are packaged with a Federal Perkins Loan, upon repayment, you may be eligible for a deferment or cancellation of a portion of your loan. During a deferment period, the interest of your loan does not accrue, and repayment of the principal is not required. Please review your Entrance Interview for more information regarding this type of loan. Our loan service is University Accounting Services. They can be reached at 800-999-6227.
- In order to be offered a financial aid award, you must register for classes the semester for which you are requesting aid. Contact Student Services to make an appointment to see one of our academic advisors 410-822-5400 ext. 2240.
Conditions of Awards
Students must make satisfactory academic progress in order to receive funds from the Federal Pell Grant, Supplemental Educational Opportunity Grant, Perkins Loan, College Work-Study Programs, and the state and institutional aid programs. Awards will be withdrawn from students who do not maintain satisfactory academic progress. Institutional scholarship programs require a student to maintain a 2.5 cumulative grade point average unless noted otherwise.
An academic year is defined as 29 credit hours. Remedial credits can be included.
CHANGES IN FINANCIAL STATUS
Students must report changes in financial status (decreases in income, benefits, etc.) to the Office of Financial Aid. The student’s financial need may be recalculated based on the change(s), and adjustments to financial aid packages will be made if necessary.
Students may only be degree-seeking and receiving federal financial aid at one college. The United States Department of Education will notify Chesapeake College if a student is enrolled at two colleges within the same semester and awarded financial aid at both colleges. Once notified, we will rescind ALL aid awarded and the student will be responsible for their semester charges.
Students convicted of processing or selling illegal drugs while receiving federal aid will lose eligibility for federal financial assistance until certain conditions are met. For more information, contact Federal Student Aid Processing at 1-800-433-3243.
DURATION OF PELL GRANT ELIGIBILITY
Students will not be eligible for Federal Pell Grants beyond 12 semesters or equivalent as determined by federal regulation. Federal regulations will provide fractional equivalents for terms in which a student is enrolled less than full-time.
Financial aid awards may be adjusted when students change their enrollment status (e.g. from full-time to three-quarter or half time). In some instances, these students may be required to repay a portion of the aid received. Students must notify the Office of Financial Aid of all changes in enrollment status. Students reported as never attending class will have their aid rescinded. Students must register for all sessions within a term such as “Fall Interim” during the normal registration process prior to the start of the regular term.
An estimated financial aid package may be awarded to a student pending corrections, documentation or other materials needed to finalize an award. Estimated awards are done at the discretion of the Director of Financial Aid. Failure to provide the necessary documents could result in the student owing their entire term charges.
Students receiving financial aid are required to accept awards to pay their term bills. They are required to do so in person at the Business Office in Wye Mills, Easton or Cambridge Center or online through the Student Portal/WebAdvisor/FA Self Service. Failure to properly accept your awards will result in the student’s course schedule deletion and aid package being rescinded.
All students should understand how to manage money and credit to make informed decisions now and in the future. For more information, visit our Web page at http://www.chesapeake.edu/finaid/fa_literacy.asp.
Students awarded scholarships from outside the institution must report these awards to the Office of Financial Aid. If a student’s direct costs have been met, the award package may be reduced.
Students who receive funds in excess of their financial need are over-awarded. The amount of the over-award must be repaid, regardless of the origin of the error, before further federal financial assistance may be received.
Financial Aid will only pay for courses previously dropped or failed twice and courses passed with a D grade or better only once. This is a policy change effective May 2013.
Students who do not have a high school diploma, or an equivalent such as a GED, and who did not complete secondary school in a homeschool setting are not eligible for Title IV funds.
Students who are receiving financial aid must use their student identification number when making inquiries to the Financial Aid office and when purchasing books from the College’s Bookstore.
In the event that a student receives multiple tuition scholarships, the institutional tuition scholarship will be re-awarded to another student. This is to ensure that a maximum number of Chesapeake students are being considered for such scholarships. Tuition scholarships will only be paid at the in-county rate. In the event a student's residency is determined to be out-out county/state, we reserve the right to reduce or rescind the scholarship.
Students receiving financial aid MUST attend class regularly. Once notified of non-attendance in one or more classes, the Financial Aid Office will RESCIND ALL aid offered/accepted until the student provides proof of attendance.
Students selected for verification by the United States Department of Education or Chesapeake College, must provide all necessary financial documents before any financial aid will be disbursed. Failure to comply may result in the student being responsible for all institutional charges incurred for the term.
Federal financial aid recipients who withdraw completely from the term will be subject to regulations governing the return of federal funds. Federal funds will be prorated using software provided by the United States Department of Education. Students owing a refund will not be permitted to register for future terms until the balance is paid in full. Attendance will be monitored and unofficial withdrawals will be subject to the same federal regulations. Students reported as never attending class will have their entire aid package rescinded. Students will be responsible for all institutional charges incurred for the term.